BY-LAWS

Delmarvalous Quilter’s Chapter 203 National Quilting Association, Inc.

Amended 2000

Amended 2006

Amended 2014

Amended 2015

Amended 2016

Amended 2019

Amended 2022

ARTICLE I NAME OF ORGANIZATION

The name of the organization shall be:

Delmarvalous Quilter’s Chapter of the National Quilting Association, Inc., Chapter 203.

ARTICLE II AUTHORIZATION

The Delmarvalous Quilter’s Chapter was chartered by the National Quilting Association, Inc., March 29, 1983.

ARTICLE III PURPOSE. The organization is organized exclusively for charitable, religious, educational, and scientific purposes under section 501c(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes describe in section 501c(3). No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (1) by an organization exempt from federal income tax under section 501c(3) of the Internal Revenue Code or the corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.

Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section (501c(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Amended June 25, 2015.

ARTICLE IV MEMBERS

Section 1 The Delmarvalous Quilter’s Chapter shall consist of any person who has paid guild dues for the current fiscal year. The current fiscal year of the Delmarvalous Quilter’s Chapter shall be the time period between August 1 and July 31. (As amended October 2022)

Section 2 Guests may attend two (2) meetings; thereafter, they must join before they may attend additional meetings.

ARTICLE V DUES

Section 1 The Delmarvalous Quilter’s Chapter shall assess dues and they shall not be assessed for the purpose of building up a treasury.

Section 2 Chapter dues are to be used only for the purpose of administration of the Chapter, such as, but not limited to:

a. Postage e. Publishing a newsletter

b. Office Supplies f. Workshops & programs

c. Reimbursing long-distance g. Library

phone calls h. Audit

d. Speakers

Section 3 Annual dues, amount to be determined by the Board of Directors and approved by the Guild, will be due beginning with the August meeting of each year to coincide with the fiscal year August 1 to July 31. A new member joining will pay one half the amount if they join any time February through May and membership will be free if they join from June through July. A member aged 80 and over who has been a member of the Guild for 5 years will become a Life Member and will no longer pay dues. (As amended July 2019)

ARTICLE VI OFFICERS

Section 1 Officers of the Delmarvalous Quilter’s Chapter shall be:

President, Vice-President(s), Corresponding Secretary, Recording Secretary and Treasurer. (As amended October 2022.)

The Executive Board of Delmarvalous Quilters shall consist of:

President, Vice-President(s), Corresponding Secretary, Recording Secretary, Treasurer, immediate Past President, Chairpersons of Standing Committees, and any additional officers as such need arises. (As amended October 2022.)

Section 2 Officers shall serve without compensation. Expenses may be reimbursed with the approval of the Executive Board.

Section 3 Officers shall serve one-year terms and may succeed themselves in the same office for one term.

Section 4 A nominating committee shall be appointed by the President no later than March of each year. Members willing to serve as an officer should let the nominating committee know of such interest. A slate of candidates shall be presented to the membership at the April meeting with additional nominations from the floor. Voting shall be by secret ballot if more than one nominee. Term of office shall commence after the June meeting.

Section 5 The President shall preside at all meetings and shall perform such duties as required under parliamentary procedures and the by-laws of the Chapter. The President may delegate responsibilities.

Section 6 The Vice-President(s) shall perform all duties of the President in the absence or inability of the President to so perform. By virtue of position the Vice-President (s) shall be chairperson of the Program committee and appoint two people to assist. (As amended October 2022.)

Section 7 When an office becomes vacant, it shall be filled by a recommendation of the President, subject to the approval of a majority of the Executive Board.

Section 8 The Corresponding Secretary will work closely with the President and shall be responsible for Chapter correspondence.

Section 9 The Recording Secretary shall be responsible for taking minutes at meetings and transmitting a copy of the minutes to the newsletter chairperson within two (2) weeks after the meeting.

Section 10 The Treasurer shall be responsible for receiving and dispersing all Chapter monies, and at each business meeting shall report, or have someone report for her, the total forwarded, total expenditures for the month, total receipts for the month and the current balance. She shall also submit a written report to the newsletter chairperson for publication in the monthly newsletter. She shall be responsible for the tax papers required for the Chapter; a professional tax person may be hired on a temporary basis for this purpose once a year at tax time, if necessary. The Treasurer shall be responsible for maintaining an on-going ledger and an updated membership list. The Treasurer shall submit the financial books and records for an annual audit after the close of the fiscal year on July 31 or at any such time as deemed necessary. A copy shall be published in the newsletter.

ARTICLE VII PROGRAMS

Section 1 Programs should in some way be related to quilt making; however, unrelated programs may be offered when there is sufficient interest by members.

Section 2 The entire membership of the Chapter should be encouraged to participate in programs as instructors, speakers, reporters, etc., as well as students or participants.

Section 3 The membership is encouraged to bring “show and tell” to meetings and to share their quilt related experiences with other members. Members are encouraged to share news of quilt related events happening anywhere.

Section 4 Only members who have registered and paid for a workshop may participate in that workshop. When there are still openings in a workshop after all members have been given an opportunity to register, registration may be opened to the public.

Section 5 Registration for workshops shall be in writing and paid for at the time of registration. The instructor may limit the number of registrations and refunds will be made only when that number has been exceeded. Registrations are transferrable.

Section 6 In the event that committed cost of program and workshop are not sufficiently funded, the guild will subsidize the shortfall.

ARTICLE IX COMMITTEES

Section 1 Ad hoc committees may be established at the discretion of the President.

Section 2 Standing Committees consist of:

1. Block Collection 4. Newsletter 7. Special Events

2. Program 5. Budget 8. Parliamentarian

3. Historian 6. Librarian

Section 3 The Block Collection committee shall be responsible for collection from

members and other sources a collection of quilt blocks to be used as a “lending library” for members for preparing the blocks for display at quilt shows and meetings when so requested.

Section 4 The Program chairperson and her committee shall be responsible for contracting with quilt-making instructors to offer workshops to the members. When possible, the workshops shall be coordinated with the meeting program in order to combine travel expenses of the instructor. Workshops should, if possible, be self- supporting. Officers and members of the Chapter shall be paid for instructing workshops. The amount shall be determined by the instructor and the Program chairperson.

Section 5 The Historian shall be responsible for maintaining a history of the Chapter,

including minutes of the meetings. Quilt Show programs, newspaper clippings,

snapshot albums, yearly list of the Officers and any other items of interest.

Section 6 The Newsletter Committee shall be responsible for publishing a Chapter

newsletter that may include among other things, a quilt pattern, notices of quilt

events, profiles of members, reports of committees, and other items of interest. A

limited amount of space, not to exceed one-quarter of the newsletter, may be used

for quilt related advertising by members or others to help cover the cost of

publication.

Section 7 The Budget Committee shall consist of the President, Vice-President (Program

Chairperson), Treasurer and two appointed members. The committee shall select its own chairperson. The Budget committee shall be responsible for money being allocated to, but not limited to, standing committees for yearly events, newsletter, program, audit, special events, library, workshops. The Budget committee shall submit the same to the membership at the July meeting.

Section 8 A. Each chairperson of a standing or ad hoc committee shall submit the

committee’s budget for the ensuing year.

B. Each chairperson shall submit the recommended budget to the Executive

Board by April 1 for the fiscal year beginning August 1. The budget, as

approved by the Executive Board, shall be printed in the August newsletter.

ARTICLE X RULES OF ORDER

Robert’s Rules of Order shall be used as the basis for procedures at all meetings.

ARTICLE XI ORDER OF BUSINESS

The Order of Business at the monthly meeting shall be:

1. Call to Order

2. Minutes of previous meeting

3. Report of Treasurer

4. Report of Committees

5. Old Business

6. New Business

7. Programs

8. Adjournment

ARTICLE XII DONATIONS

Section 1 At the death of a member in good standing, a book, periodical, or other source relating to quilting, in an amount to be determined by the Board of Directors and approved by the guild shall be donated in memory of the deceased member, to a public library in the town nearest the member’s residence. The family shall be notified of the memorial donation. (As amended October 2022.)

Section 2 An annual donation of a minimum of $250, amount determined at the discretion of the Board shall be made to the Sussex County 4-H Chapter to be used at their discretion. This donation shall be paid in July. (As amended October 2022.)

ARTICLE XIII AMENDING THE BY-LAWS

Proposed amendments to the By-Laws shall be read at two (2) meetings and be

adopted by a two-thirds (2/3) vote of the members present following the second reading.

Virginia “Mike” Barton

Karly Payne

Georgia Calabrese

By-Laws Revision Committee

Adopted May 25, 2000

Amendments:

· Life Membership Provision adopted June, 2006

· Donations – Article XII Section 2 adopted July, 2014

· Article III, Amended June 2015 (501c(3) wording added

· Article IV section 1, Article VI section10, Article IX sections 7 and 8B Amended October 2016 (fiscal year adjustments to align with 501c(3)

· Article V Section 3, Dues, Amended April 2019

· Article IV, Section 1, amended October 2022 to eliminate reference to National Quilting Association, as it no longer exists.

· Article VI, Section 1, and section 6, Officers, amended October 2022 to add multiple Vice Presidents.

· Article XII, Donations, Section 1, amended October 2022, to update donations to conform to current standards.

· Article XII, Donations, Section 2, amended October 2022, to conform to possibility of current inflation.